Human Resources Assistant

About the job



• As part of our continued growth and organizational development, we are seeking a proactive, detail-oriented and results-driven Human Resources Assistant to support the effective administration and coordination of our human resources operations.



The Role



• The Human Resources Assistant will provide administrative and operational support to the Human Resources Department, ensuring the effective coordination of employee-related processes, accurate documentation, and the smooth execution of daily HR activities.

• The successful candidate will work closely with the HR Manager and departmental supervisors to support recruitment, employee records management, attendance administration, employee relations, HR compliance and other people-management activities across the organisation.

• The ideal candidate must demonstrate professionalism, confidentiality, strong organisational skills and the ability to work effectively in a fast-paced retail environment.



Responsibilities

Recruitment & Onboarding:



• Assist with recruitment activities, including job postings, CV screening, interview scheduling and candidate communication.

• Coordinate interview arrangements and maintain recruitment records.

• Support the onboarding and documentation of newly employed staff.

• Ensure new employees complete the required employment forms and documentation.



Employee Records & HR Documentation:



• Maintain accurate, complete and up-to-date employee personnel files and databases.

• Prepare and organise employment letters, confirmation letters, staff queries and other HR correspondence.

• Ensure proper filing and retrieval of employee records.

• Maintain confidentiality and ensure the security of sensitive employee information.



Attendance, Leave & Personnel Administration:



• Assist with monitoring employee attendance, lateness, absenteeism and leave records.

• Maintain accurate attendance and leave documentation.

• Support the preparation and verification of employee attendance information for payroll processing.

• Follow up with departmental supervisors on attendance-related issues and discrepancies.



Employee Relations & Welfare:



• Provide administrative support in handling employee enquiries and workplace concerns.

• Assist in documenting employee grievances, disciplinary cases and workplace investigations.

• Support staff welfare initiatives, employee engagement activities and internal communication.

• Escalate employee-related concerns to the HR Manager for appropriate action.



HR Compliance & Policy Administration:



• Assist in communicating and implementing company policies, procedures and HR guidelines.

• Support the preparation and maintenance of employment contracts, staff records and other statutory employment documentation.

• Assist in ensuring that HR processes comply with applicable Nigerian labour regulations and company policies.

• Monitor the completion and proper documentation of employee-related processes.



HR Reporting & Administrative Support:



• Assist in preparing periodic HR reports, staff lists, headcount records and other workforce-related information.

• Support the coordination of staff meetings, training sessions and HR activities.

• Maintain proper documentation of staff movements, transfers, promotions and exits.

• Perform other HR and administrative duties as assigned by the HR Manager.



Qualification and Experience



• Bachelor's Degree or HND in Human Resources Management, Industrial Relations, Business Administration, Management or a related discipline.

• Minimum of 1–3 years of relevant HR or administrative experience.

• Previous experience in retail, FMCG, hospitality, logistics, manufacturing or another fast-paced operational environment will be an added advantage.

• Basic knowledge of Nigerian labour laws, employment practices and HR administration.

• Practical understanding of recruitment, onboarding, employee records management and general HR operations.

• Good written and verbal communication skills.

• Proficiency in Microsoft Office applications, particularly Word and Excel.

• Ability to maintain accurate records and handle confidential information professionally.



Professional Certification:



• CIPM membership or certification is an added advantage.

• Other relevant professional certifications in Human Resources, Industrial Relations or Business Administration will also be considered beneficial.



Ideal Candidate:

We are seeking an HR professional who demonstrates:



• Strong organisational and administrative skills.

• High level of integrity, discretion and confidentiality.

• Excellent communication and interpersonal skills.

• Strong attention to detail and accuracy.

• Ability to multitask, prioritise responsibilities and meet deadlines.

• Good problem-solving and documentation skills.

• Professionalism and a positive attitude towards employee management.

• Ability to work independently and collaboratively within a team.

• Willingness to learn and adapt in a fast-paced retail environment.