Account Officer

Location: Bonny Island, Rivers

Preferred Gender: Male or Female


Summary



• The Account Officer works closely with the Hotel Manager, Storekeeper, Front Office, Restaurant, Bar, Kitchen and other departments to ensure that all financial activities are properly recorded, monitored and reported.

• The primary responsibility is to ensure transparency, accuracy, financial discipline and effective control of the hotel's resources.



Responsibilties

Daily Financial Records and Bookkeeping:



• Maintain accurate records of all financial transactions.

• Record daily hotel income and expenditure.

• Ensure all payments and receipts are properly documented.

• Maintain cashbooks, ledgers and other accounting records.

• Prepare daily financial summaries.

• Ensure all financial transactions are supported by appropriate documentation.

• Maintain proper filing of invoices, receipts and payment vouchers.



Revenue Monitoring and Control:



• Monitor daily revenue from all hotel departments.

• Reconcile room sales and accommodation payments.

• Monitor restaurant, bar, laundry, events and other departmental sales.

• Verify daily sales reports from the Front Office and other departments.

• Ensure all revenue generated is properly recorded.

• Identify revenue discrepancies and report them to management.

• Monitor outstanding guest bills and credit transactions.



Cash Management:



• Monitor cash received from hotel operations.

• Ensure proper documentation of cash collections.

• Reconcile cash received against daily sales reports.

• Monitor cash deposits and bank transactions.

• Ensure cash payments are properly authorised.

• Prevent unauthorised withdrawals and cash handling.

• Report cash shortages, excesses and discrepancies immediately.



Expenses and Payment Management:



• Record and monitor all hotel expenses.

• Verify invoices before processing payments.

• Ensure payments are properly authorised by management.

• Maintain records of supplier payments.

• Monitor operational expenses, including diesel, electricity, water, maintenance and food purchases.

• Prepare payment vouchers and expense summaries.

• Ensure the hotel operates within approved budgets.



Payroll and Staff Financial Records:



• Assist in preparing monthly staff payroll.

• Maintain accurate staff salary records.

• Verify attendance, overtime, allowances and approved deductions.

• Ensure payroll calculations are accurate.

• Maintain records of salary payments.

• Prepare payroll summaries for management approval.

• Maintain confidentiality of staff financial information.



Bank Reconciliation:



• Monitor hotel bank transactions.

• Reconcile bank statements with the hotel's accounting records.

• Identify unexplained transactions and discrepancies.

• Monitor transfers, deposits and withdrawals.

• Prepare periodic bank reconciliation reports.

• Ensure all bank transactions are properly documented.



Inventory and Cost Control:



• Work closely with the Storekeeper and Chef to monitor stock purchases and consumption.

• Verify purchase requisitions and supplier invoices.

• Monitor food and beverage costs.

• Track diesel, housekeeping materials and other operational supplies.

• Identify unusual consumption and wastage.

• Participate in periodic stocktaking.

• Report inventory discrepancies to the Hotel Manager.



Financial Reporting

Prepare and submit the following reports:



• Daily revenue and expenditure report.

• Daily cash and bank position report.

• Daily departmental sales report.

• Weekly financial summary.

• Monthly income and expenditure statement.

• Payroll report.

• Supplier payment report.

• Bank reconciliation statement.

• Food and beverage cost report.

• Monthly profit and loss statement.



Internal Control and Fraud Prevention:



• Ensure proper financial documentation and authorisation.

• Monitor compliance with financial procedures.

• Identify suspicious transactions and irregularities.

• Ensure segregation of financial duties where practicable.

• Monitor refunds, discounts and complimentary services.

• Ensure all hotel income is accounted for.

• Report suspected fraud, theft and financial misconduct to management.



Taxation and Statutory Compliance:



• Maintain relevant tax and statutory payment records.

• Assist in preparing documentation for tax assessments.

• Ensure financial records are available for internal and external audits.

• Work with management and external accountants on statutory compliance.

• Keep records of relevant tax payments and obligations.