Job Description
Key Responsibilities
• Coordinate the full recruitment and selection process, including job advertising with preference for local candidates, shortlisting, interviews, reference checks, and offer preparation in line with the organization’s recruitment guidelines.
• Prepare and issue employment contracts, maintain accurate personnel files, and ensure all staff complete required onboarding, including security and safeguarding briefings.
• Administer employee benefits, leave management, attendance, and payroll inputs in collaboration with the finance team, ensuring compliance with Nigerian statutory requirements pension, tax, NSITF, etc..
• Support performance management processes by coordinating appraisals, tracking objectives, and assisting managers with performance improvement plans.
• Handle employee relations matters, including grievance procedures, disciplinary processes, and mediation, while maintaining confidentiality and fairness.
• Maintain and update the HR policy manual, staff handbook, and related documents; ensure staff are oriented on key policies, especially safeguarding, code of conduct, and security protocols.
• Manage staff records, contracts, and HR databases; prepare HR reports for management, donors, and audits as required.
• Coordinate staff welfare initiatives, training needs assessments, and capacity-building activities suited to the Maiduguri context.
• Support induction and separation processes, including exit interviews and clearance procedures.
• Advise management on Nigerian labour law compliance, cultural considerations, and HR best practices relevant to NGO operations in Northeast Nigeria.
• Assist with security-related HR matters, such as duty of care briefings, movement tracking coordination, and emergency contact updates.
