ACCOUNTANT (SITE ACCOUNTING & ADMINISTRATION)

JOB DESCRIPTION: ACCOUNTANT (SITE ACCOUNTING & ADMINISTRATION)

Job Title: Accountant (Site Accounting & Administration)

Department: Finance & Administration

Location: Construction Project Site

Reports To: Head of Accounts, Project Manager, and Management
Employment Type: Full-Time

Interview Location: Head Office, Abuja

Training Location: Head Office, Abuja

Place of Deployment/ Job Location: Owerri State, Nigeria (with potential deployment to other company sites)

1. Job Summary The accountant will be responsible for managing the financial and accounting activities at the construction site while also overseeing essential administrative and personnel management functions. The ideal candidate must have sound accounting knowledge, strong numerical and organizational skills, and the ability to maintain accurate financial records, monitor site expenditure, manage attendance and timesheets, and ensure proper documentation of site activities.

The successful candidate will work closely with the Accounts Department, Human Resources Department, Project Manager, and other relevant personnel to ensure effective financial control, accurate record-keeping, and smooth site operations.

The selected candidate will initially undergo training at the Company's Head Office in Abuja to gain a proper understanding of the Company's policies, procedures, and operational requirements. Upon successful completion of the training, the candidate will be deployed to the Company's site in Owerri State with immediate effect.

2. Relocation and Site Deployment The interview for the position will be conducted at the Company's Head Office in Abuja. Candidates who are successfully selected will undergo the required training at the Company's Head Office in Abuja before deployment.

After the successful completion of the training, the successful candidate will be deployed to the Company's site in Owerri State.

The candidate must be prepared to relocate to Owerri State and resume duties immediately upon completion of the required training.

Also, the successful candidate must also be willing to relocate to any other company site or project location where his/her services may be required in the future.

3. Key Responsibilities

A. Accounting and Financial Management

• Maintain accurate records of all financial transactions carried out at the project site.

• Prepare, process, and post payment vouchers, receipts, invoices, and other accounting documents.

• Record site expenses, purchases, cash advances, and other financial transactions using the company's accounting software.

• Monitor site expenditure against approved budgets and report any discrepancies to management.

• Reconcile cash balances, advances, supplier accounts, and other financial records.

• Ensure that all payments are properly authorized and supported by relevant documentation.

• Prepare periodic financial reports, expense summaries, and other accounting schedules as required.

• Maintain proper records of suppliers, contractors, petty cash, and site-related payments.

• Assist in the preparation of payroll information, including salary schedules, overtime, allowances, and other approved payments.

• Verify supporting documents for materials purchased, services rendered, and other site expenses.

• Liaise with the Head of Accounts and Finance Department on financial reporting, reconciliations, and accounting matters.

• Ensure compliance with the company's financial policies, procedures, and internal control systems.

B. Site Administration and Personnel Management

• Take daily attendance of site employees, casual workers, artisans, and other personnel.

• Maintain accurate attendance registers and monitor employee punctuality and absenteeism.

• Prepare, update, and manage daily, weekly, and monthly timesheets for site personnel.

• Verify working hours, overtime, days worked, and other attendance-related information before submission for payroll processing.

• Maintain records of staff deployment, resumption, absence, leave, and movement on and off the project site.

• Prepare and submit periodic manpower and attendance reports to the HR Department and Project Manager.

• Monitor and document the attendance of subcontractors' personnel where required.

• Maintain proper filing and documentation of site administrative records, correspondence, and reports.

• Assist with the documentation of staff onboarding, personnel information, and other HR-related records as assigned.

• Monitor the use and distribution of office supplies, stationery, and other administrative materials at the site.

• Support the Project Manager in coordinating routine administrative activities and ensuring the smooth running of site operations.

• Report attendance irregularities, unauthorized absences, discrepancies in timesheets, and other administrative concerns to the appropriate authority.

C. Documentation, Reporting, and Compliance

• Ensure that all accounting and administrative documents are properly filed, organized, and readily available for review or audit.

• Maintain accurate records of site transactions, attendance, timesheets, payroll inputs, and other relevant documents.

• Prepare and submit daily, weekly, and monthly reports as required by management.

• Safeguard company financial records, personnel information, and other confidential documents.

• Assist during internal and external audits by providing relevant accounting and administrative records.

• Ensure that all records are accurate, complete, and submitted within the stipulated deadlines.

• Perform other accounting and administrative duties as may be assigned by management.

4. Qualifications and Requirements

• Bachelor's degree or HND in Accounting, Finance, or a related discipline.

• Minimum of 2–3 years of relevant accounting experience; experience in construction or project-site accounting will be an added advantage.

• Proficiency in Microsoft Excel and Microsoft Word.

• Experience using accounting software for transaction posting, payment processing, and financial reporting.

• Good knowledge of bookkeeping, reconciliations, petty cash management, and basic financial controls.

• Experience in attendance monitoring, timesheet management, payroll documentation, and general administration will be an advantage.

• Professional certification or membership of a recognized accounting body will be an added advantage.

• Strong numerical, analytical, organizational, and record-keeping skills.

• High level of integrity, confidentiality, accuracy, and attention to detail.

• Ability to work independently, meet deadlines, and manage competing priorities.

• Willingness to work and reside at the project site, where required.

5. Key Skills and Competencies

• Accounting and financial record management.

• Site administration and personnel record management.

• Attendance and timesheet monitoring.

• Payroll data preparation and verification.

• Microsoft Excel and accounting software proficiency.

• Financial reconciliation and expense control.

• Report writing and documentation.

• Communication and interpersonal skills.

• Time management and attention to detail.

• Integrity, accountability, and confidentiality.

• Ability to work effectively with the Accounts, HR, and Project Management teams.

7. Performance Indicators (KPIs)
The performance of the successful candidate will be assessed based on:

• Accuracy and completeness of accounting records.

• Timely preparation and submission of financial and administrative reports.

• Accuracy of daily attendance registers and monthly timesheets.

• Timely submission of verified payroll inputs.

• Proper documentation and authorization of site expenditure.

• Timely reconciliation of petty cash, advances, and other financial records.

• Compliance with company accounting and administrative procedures.

• Availability and proper organization of records for audit and management review.

8. Reporting and Accountability The accountant will report to the Head of Accounts and work closely with the Project Manager, HR Department, and other authorized management personnel. The position carries responsibility for maintaining reliable financial records and accurate site attendance and timesheet information to support effective cost control, payroll administration, and overall project management.
9. COMPENSATION AND SITE BENEFITS In addition to the employee's normal salary, the Company will provide the following benefits/support during the candidate's deployment to the Owerri State site:

• Company-provided accommodation at the Owerri State site.

• Employee logistics support, including necessary logistics relating to official movements and work-related activities.

• Appropriate support to facilitate the employee's relocation and deployment to the Owerri State site.

If you are a motivated individual with a passion for numbers and accuracy, we would love to hear from you. Apply today by sending only your CV to recruitment@agvisionconstruction.com
Work Location: In person