Job Description
Location: Otan Ayegbaju,
Osun State, Nigeria
Employment Type: Full-Time
Starting Salary: ₦300,000 Gross per Month
Working Hours: 8:00 AM – 5:00 PM
Career Level: Entry-Level / Early Career
About the Role
We are seeking a highly organised,
discreet, and detail-oriented HR/Admin & Compliance Officer to
support day-to-day Human Resources operations, office administration, and
compliance coordination.
This role is suitable for an
early-career HR professional who is disciplined with documentation, comfortable
working with policies and procedures, and able to handle confidential employees
and business information responsibly.
The successful candidate will
support recruitment, onboarding, employee records, attendance and leave
administration, office coordination, compliance registers, policy
implementation, staff documentation, training records, and basic regulatory and
audit-readiness activities.
The role requires someone who can
work accurately, follow established procedures, maintain proper records,
communicate professionally, and consistently follow up on assigned
responsibilities.
Key Responsibilities
HR Operations Support
• Support recruitment activities including job postings, CV screening and sorting, interview scheduling, candidate communication, and recruitment documentation.
• Prepare and maintain recruitment trackers and candidate records.
• Support employee onboarding and ensure onboarding checklists are completed accurately.
• Assist with preparation and documentation of employment contracts, offer letters, confirmation letters, policy acknowledgements, and other HR correspondence.
• Maintain accurate employee personnel files, both physical and electronic.
• Ensure employee records contain required documents including identification, contracts, qualifications, onboarding documents, leave records, confirmations, and disciplinary documentation.
• Track employee attendance, lateness, absence, leave, resumption, and other HR registers.
• Prepare attendance and leave summaries for payroll processing.
• Support probation tracking and confirmation processes.
• Assist with staff welfare coordination.
• Support basic employee-relations follow-ups as directed.
• Maintain confidentiality when handling employees records, compensation information, disciplinary matters, and other sensitive HR information.
• Draft and professionally format HR memos, notices, letters, confirmations, acknowledgements, and internal communications.
• Support exit documentation and employee off boarding where required.
Vendor and Partner Compliance Documentation
Data Protection and Confidentiality
Incident and Non-Compliance Documentation
Training
and Certification Tracking Compliance Records and Audit Readiness
Policy Administration
Compliance & Policy Coordination
Office Asset and Register Support
Document Control and Filing
Office Administration
Attendance, Leave and Payroll Administration Support
Employee Records and Documentation
Recruitment and Onboarding Coordination
Requirements
Education
Candidates should possess a minimum
of:
• HND or bachelor’s degree in human resources management, Business Administration, Public Administration, Law, Industrial Relations, Management, or another relevant discipline.
Experience
• Approximately 2 years of relevant experience is preferred.
• Relevant NYSC or internship experience within an HR department may be accepted as part of the required experience.
• Experience involving administration, employee documentation, recruitment coordination, compliance support, or record management will be advantageous.
Required Skills and Competencies The successful candidate should
demonstrate:
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Strong documentation discipline.
• High level of confidentiality and discretion.
• Good organisational and time-management skills.
• Ability to maintain accurate records.
• Ability to follow policies, procedures, and instructions consistently.
• Ability to communicate professionally with employees and management.
• Strong follow-up skills.
• Ability to manage multiple administrative tasks.
• Good judgement when handling confidential matters.
• Ability to work independently within established procedures.
• Willingness to learn and develop professionally.
• Good interpersonal skills.
• Professional workplace conduct.
• Reliability and accountability.
• Ability to meet deadlines.
Tools and Computer Skills
Candidates should be comfortable
using:
• Microsoft Word.
• Microsoft Excel.
• Microsoft Outlook or similar email platforms.
• Microsoft Office generally.
• Google Docs.
• Google Sheets.
• Google Workspace.
• Basic electronic filing systems.
• Data-entry tools.
• Digital document-management processes.
Candidates should be able to:
• Create and format professional documents.
• Maintain spreadsheets and trackers.
• Organise electronic files.
• Enter data accurately.
• Manage professional email correspondence.
• Prepare basic administrative reports.
Added Advantages The following will be advantageous
but are not mandatory:
• Exposure to compliance or audit-support activities.
• Experience supporting policy administration.
• Basic understanding of employment documentation.
• HR-related professional training.
• CIPM or HRPL training or demonstrated willingness to undertake professional HR development.
• Basic understanding of data-protection and privacy principles.
• Awareness of the Nigeria Data Protection framework and related privacy requirements.
• Basic HSE or workplace-safety awareness.
• Experience maintaining training, compliance, or employee documentation registers.
Benefits
Benefits
Competitive salary
(commensurate with experience) + probation confirmation reviewTraining & certification support
Career growth pathway
Paid annual leave + public holidays
Staff welfare support (team welfare package)
