Job Description
Job summary
Provides day-to-day administrative support across the employee lifecycle, ensuring accurate HR records, smooth execution of HR processes, and compliance with company policy and labor regulations within a fast-paced manufacturing environment.
Min Qualification: Degree Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 8 to 5 Applicant Location: Nigeria
Job descriptions & requirements
Responsibilities:
Employee Records & HRIS:
• Maintain accurate and up-to-date employee records (personal data, contracts, certifications, leave, attendance) in the HRIS.
• Prepare and issue employment letters, contracts, confirmations, and other HR correspondence.
• Ensure proper filing and documentation for audit and compliance readiness.
Recruitment & Onboarding Support:
• Support recruitment administration: posting vacancies, scheduling interviews, and coordinating with hiring managers, particularly for shopfloor/factory roles.
• Conduct new hire onboarding logistics — documentation, ID/access setup, induction scheduling, and orientation coordination.
• Track probation periods and confirm timely completion of reviews.
Time, Attendance & Payroll Support:
• Monitor factory and office staff attendance, shift schedules, and leave records.
• Reconcile time and attendance data (including biometric/clock-in systems) for payroll input.
• Liaise with payroll/finance to resolve attendance, overtime, and leave discrepancies.
Employee Relations & Welfare:
• Serve as first point of contact for employee queries on HR policies, benefits, and procedures.
• Support disciplinary and grievance documentation processes.
• Assist in coordinating employee welfare activities, health and safety inductions, and engagement initiatives on the factory floor.
Compliance & Reporting:
• Ensure HR records and processes comply with labor law, company policy, and applicable regulatory requirements.
• Support statutory filings (pension, NHF, NSITF, ITF, etc., as applicable) and audits.
• Prepare routine HR reports (headcount, attrition, absenteeism, overtime) for management review.
Other:
• Support HR Manager/HRBP with training coordination, logistics, and record-keeping.
• Assist with exit formalities — clearance, documentation, and exit interviews.
• Perform other administrative duties as assigned.
Requirements:
• Minimum qualification of a BSC
• 2 years of previous experience in a similar role
